Click "File," then "Print" from the menu.Locate the email you wish to save as a PDF in Outlook.You can close the Outlook window that contains the message content that you copied. Press Ctrl+A to select the whole body of the message. If you've already opened the message in its own window, in the Message tab, in the Respond group, click Forward. If you haven’t opened the message in its own window, on the Home tab, in the Respond group, click Forward. In this procedure, you'll place the message header information into the message body so that you can copy both in later steps. Press Ctrl+V to paste the contents from the Windows clipboard into the document.Ĭlick the Microsoft Office Button, and then click Save. Press Ctrl+C to copy the contents to the Windows clipboard. Press Ctrl+A to select the entire body of the message. Open the message or click the message body in the Reading Pane. But you also can include the message header information, which includes the From, To, Cc, and Subject boxes. You can, however, copy the contents of a message to a Word document.
Outlook can’t save a message directly as a Word document file. Select the HTML file you saved in step 4.Ĭhoose File > Save As, and then choose PDF (*.pdf) from the file type drop-down before choosing Save. In the Save as type list, choose HTML and then choose Save. In the File name box, type a name for the file.
In the Save as dialog box, in the Folder pane, choose a folder, and then the location in that selected folder where you want to save the file. Open the message you want to save, and on the File tab, click Save As. Save as a PDF in other versions of Windows In the Save Print Output As box, choose a folder for your PDF and enter a file name.
Open the message you want to save, and on the File tab, click Print.įrom the Printer drop-down, choose Microsoft Print to PDF. Save as (or Print to) a PDF in Windows 10 If you don't have Windows 10, you can save your email message as an HTML file, open that file in Word, and then use the Save As feature in Word to save the email as a PDF file. The Microsoft Print To PDF utility included in Windows 10 allows you to print any email message directly to a PDF. Outlook doesn't include PDF as one of the default Save as types.
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